2015 Exam Fee Instructions to AP Coordinators from KDE (Download PDF)

Non-low income Students

AdvanceKentucky will continue to pay $41 for all non-FRL students listed in the Data Reporting System and posted with an exam intention of yes and a projected score as of April 17, 2015.  Timely issuing of checks to students for exam fees is dependent upon accurate information in the database.  Please make sure all records are up to date.

Low-Income Students
In a February 9, 2015 email notice to AP Coordinators concerning the status of 2015 Advanced Placement (AP) exam fee subsidies, KDE wrote: 

From: Patterson, Amy - Division of Learning Services [mailto:amy.patterson@education.ky.gov]
Sent: Monday, February 09, 2015 3:27 PM
Subject: PLEASE READ! Important information regarding AP fee reduction for low income students
Importance: High

AP Coordinators:

I am happy to report that the United States Department of Education has announced that it will provide funding to reduce the cost of AP exams for low-income students. After the College Board fee reduction, and your school’s waiving of the College Board exam rebate, the federal grant will be able to allow the state to provide funding to cover all but $12 per exam for low-income students.

Please remember that KDE’s interpretation of Regulation 702 KAR 3:220 http://www.lrc.ky.gov/kar/702/003/220.htm is that the Advanced Placement (AP) and International Baccalaureate (IB) exam fees fall within the fee categories described in this regulation. As such, these fees are to be waived by the district for students who are eligible for free OR reduced price lunch. Therefore, districts should not be collecting any amount of the fee from these students and instead paying the amount, after the federal grant funds are applied, from general funds just like they do for other fees required to be waived for these students by this regulation.

Below is a breakdown of the AP Exam fee for low-income students in 2015:

Cost Component

Amount Per Exam

Student Contribution $12
Federal Subsidy $41
College Board Fee Reduction $29
College Board Exam Rebate (Waived for Low-Income Students) $9
Total Exam Fee $91





Final AP Exam fee for qualifying students:

Because of recent changes in the funding, the federal government has asked that KDEcollect additional information from schools regarding your school’s AP exam fee reductions. This will include, but not be limited to, the following questions.
·        How many students are using the fee reduction?
·        How many exams are taken by students using the fee reduction?
·        How is the school or districtpaying for the exam fees for low income students?
·        How is the school or district ensuring that students are eligible for free or reduced lunch?

You may find the survey at https://www.surveymonkey.com/r/kyAPTestFee.

A student is eligible for the AP Exam Fee Waiver if the student, 1) qualifies for free or reduced lunch, AND 2) was enrolled in the AP class for the 2014-2015 school year.

What the school must do:

  • Fill in the "Option 1" oval on qualifying students' AP Exam answer sheets.
  • When generating your invoice online, enter the total number of exams (not students) that qualify for the fee reduction.
  • Maintain a list of students who qualify for and use the AP Exam Fee Reduction; record each individual exam that the student is taking. Ensure that each student is eligible for free or reduced lunch, and was enrolled in the corresponding AP class(es). This list must be kept on file at the school or districtin the event that KDE would be audited.
  • Complete the survey at https://www.surveymonkey.com/r/kyAPTestFee, providing necessary information for federal reporting, by July 15, 2015.
  • All public high schools in Kentucky will collect NO MONEY for AP Exam fees from students qualifying for the College Board fee reduction. The College Board will bill KDE directly for qualifying students' AP Exam fees.
  • For more information, contact Amy Patterson, Kentucky Department of Education, 500 Mero Street, Frankfort, KY 40601; amy.patterson@education.ky.gov; (502) 564-4970, ext. 4513.

Please let me know if you have any additional questions. The best way to get in touch with me is by email, as I will be out of town for work most of February, but I will be monitoring emails regularly.

Thank you,

Amy Patterson
Kentucky Department of Education
Office of Next Generation Learners
500 Mero Street - 19th floor, Capital Plaza Tower
Frankfort, KY 40601
Phone: 502-564-4970 ext. 4513
Fax: 502-564-6470

For ongoing information about the Kentukcy's state 2015 application to the federal fee waiver grant, contact Amy Patterson, Kentucky Department of Education, 500 Mero Street, Frankfort, KY 40601; amy.patterson@education.ky.gov; (502) 564-4970, ext. 4513

200 W. Vine St. Suite 420
Lexington, KY 40507